Vendor FAQs

NUA Home School is always happy to bring on new vendors to provide necessary school materials and lessons, classes, or other services to home school students. If you or your organization is interested in becoming a regular NUA Home School vendor, please review the following information to get started.

Interested in becoming a vendor for NUA? Please complete the Vendor Interest Form.

Vendor Training PowerPoint 2017-2018

What forms does the school require?

For Materials Vendors, we require the following:

  • Vendor Information Sheet
  • Processes and Procedures Overview
  • Purchase Order Contract Terms
  • Signed W-9 Form

Vendors offering lessons/classes/services are required to submit a few other pieces of information:

  • Vendor Information Sheet
  • Purchase Order Contract Terms
  • Processes and Procedures Overview
  • Employer Fingerprinting Clearance Form
  • LiveScan Fingerprinting Form (You must use this version from National University Academy)
  • Signed W-9 Form
  • Proof of Liability Insurance
  • Description of Services Offered
  • A copy of your CV/Resume is also helpful

NUA Materials Vendor (EMR) Application (2018-2019 version)

NUA Lessons/Classes Vendor (VCI) Application (2018-2019 version)

Vendor application packets are updated each school year. The current school year application must be submitted for your application to be accepted.

Where can I get my LiveScan fingerprints taken?

Please be sure to take the NUA LiveScan form to a LiveScan provider in your county of residence.

San Diego County

Orange County

Riverside County

How much does the LiveScan cost?

That depends on the LiveScan provider. Please check the lists above and choose a provider that is within your budget.

Does the school reimburse for LiveScan fingerprinting?

No, this fee is the responsibility of each VCI vendor.

I have multiple employees. Does each one need to complete LiveScan?

Yes. Any employee who will work with NUA students must be cleared through LiveScan. Please submit a separate NUA LiveScan form for each employee.

What if I have an ORI Number?

Vendors who hold an ORI Number from the Department of Justice must submit the ORI Mail Code, and/or Billing Number page, along with the DOJ letter confirming your application as a Custodian of Records.

Sample ORI Paperwork

What counts as Liability Insurance?

As a public school, we are responsible for the safety and well-being of our students. Given this, we require all vendors to hold at least $100,000 in liability insurance. This is generally included in your renter’s or homeowner’s policy. If you do not currently have liability insurance, please contact your general insurance provider to find out how you can obtain coverage. The major insurance companies will provide you with rates and information on how to apply for coverage.

Please turn in the Declarations Page from your insurance policy, showing the expiration date, as well as the amount of coverage. National University Academy must be listed as a certificate holder/insured on your declarations page.

Where can I find a fillable W-9 Form?

The following is a link to an online W-9. You must print and sign the completed document.

W-9 Form

When might I expect to hear from you regarding my application?

Our vendor management specialist will be in touch as soon as your application is complete and has been approved. For materials vendors, this usually takes 3-5 business days after receipt of your application. The wait is a little longer for VCI  (classes, lessons, services) vendors, as your LiveScan fingerprinting must first be cleared, which can take up to two weeks.

Will I be listed on your school’s vendor list?

Yes, you will be added to our vendor lists as soon as your application is approved.

How will you help advertise my business to your students?

All vendors are added to Vendor Lists. These are available on our parent-friendly website, so parents always have access. Please feel free to send a flyer along with your vendor application. We can post this to the vendor page on our parent-friendly website. We host Vendor Fairs in Orange and San Diego Counties at the beginning of each school year. Vendors are invited to this event to meet students and their parents, and to pass out flyers and other information. You can also be featured in our monthly newsletter, which is distributed to all parents and students. All vendors are listed in the “New Vendors” section of the newsletter, and there is the option to be featured in our “Vendor Spotlight” section. If you would like to be included, please email a brief description of your services to gsimcox@nationaluniversityacademy.org

Do you offer a training session for new vendors?

We offer a vendor training/Q&A meeting in August, just before the start of the school year.

All vendors will receive a copy of the training PowerPoint presentation with their vendor welcome email.

What is your school invoicing process?

All school orders (materials and lessons/classes) are placed via purchase orders. Service vendor POs are sent out monthly and vendors are expected to invoice monthly. Materials vendors use their own company invoices. We request that service vendors use our school invoice template. A sample invoice, as well as a blank invoice, can be found below for your convenience.
All invoices are sent to Vendor Management at vendormgmt@nationaluniversityacademy.org or faxed to Vendor Management at  (760) 631-6201.

Sample Invoice

Blank NUA Invoice

Who should I contact if I have further questions?

Please contact our Vendor Management specialist at vendormgmt@nationaluniversityacademy.org

What is your purchase order schedule?

You can review the schedule here: Purchase order dates – 2017-2018